3rd August 2004
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MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD IN THE PAVILION ON TUESDAY AUGUST 3RD 2004
Present:- Cllr M Burt (chairman)
Cllr E Horton (vice chairman)
Cllr Mrs A Buckley
Cllr R Corben
Cllr A Frampton
Cllr B Trowbridge
Also present:- Mrs D Burt (clerk), Cllr Campbell (DCC), and 4 members of the public.
1) APOLOGIES Cllr Bignell (NDDC)
2) THE MINUTES OF THE JULY 6TH meeting having been circulated to councillors and notice boards were taken as read. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that they be signed by the chairman, this was agreed.
3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY none
4) DECLARATIONS OF INTEREST
Cllr Burt declared an interest in a planning issue � (item 12c) � near neighbour.
5) MATTERS ARISING
i) Casual Vacancy on PC
The necessary 10 or more voter�s signatures have been received by NDDC to call an election for the seat. An election will be held in September.
ii) Recreation Ground
� The chairman reported that the refurbishment of the old toilets was progressing.
� The chairman offered congratulations to the Football Club for a successful family weekend fund raising event in the Butterboys Bonanza. Cllr Trowbridge agreed but said that the letting off of fireworks in the early hours was unacceptable.
� The clerk reported that following a request in the Parish magazine for a volunteer to paint the railings Dave Frampton had come forward and completed the job.
� The chairman reported that a lamp in one of the car park lights had been replaced but another couldn�t be because of damage to the light. He suggested that an amount be put in the precept to replace the lights with a more substantial design.
� Cllr Corben reported that there were several wasps� nests that needed to be dealt with.
iii) Bowey Field
� Cllr Corben said that he would repair/replace the broken post and rail.
� The chairman had not yet met on site with a FC representative to discuss the requested extra mini pitch.
� Mr Senner reported that the see-saw was now ready and was just waiting delivery. The ground work will now need to be done.
iv) Chicken Processing Factory
The clerk reported having received a letter from the office of Robert Walter MP confirming a meeting with Faccenda and others in September.
v) Extension of 30 mph speed limit
This has not yet been implemented, clerk to follow up. Cllr Campbell also to follow up.
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vi) Darknoll Lane
The clerk had spoken to an officer at DCC who apologised for the delay in progressing the matter but some of the paperwork had gone astray. He said that there was no funding at present but asked if the PC could suggest a source of funding he could try. It was suggested that Hillary White NDDC may be able to assist.
vii) New Cross NFTR
viii) Community Planning
The clerk reported having received a copy of the July SturQuest meeting minutes (copied to Cllr Horton) the next meetings are August 9th and September 13th. Cllrs Burt and Horton would try to attend one or other of the meetings. There followed a discussion about the democracy of partnerships and Cllr Horton said that being part of them may be the only way to get money where it is needed.
The chairman reported on the launch of NDDC�s �Liveability Fund� giving grants to �open spaces� projects. This included Village Halls and he said that the management committee intended to return the �expression of interest� form. It may also be a source of funding for the improvement of the recreation ground. The chairman reported that NDDC was looking for projects with a �wow factor� and feared that the more mundane projects which needed the money may not get it.
ix) Travellers
The encampment on the visibility splay has now moved and there remains a derelict caravan. The community Police officer has asked NDDC to remove it as soon as possible.
It was reported that encampments still remained on Bulbarrow and on Okeford Common.
Cllr Campbell (DCC) reported that he had argued against the proposed site at Conygar and reiterated that a national solution needs to be found.
The chairman reported having spoken to the planning department DCC and was told that the major works carried out at Conygar recently did not need planning permission. He was assured that the Parish Council would be consulted if a planning application for a site at Conygar was to be considered.
x) Belchalwell Posts
Further emails had been received from Maggie Sheriff asking when the posts would be removed. An email from Mr Sheehan, another resident of Belchalwell had been received and circulated to councillors, he was not happy with the way the Parish Council had dealt with the matter. There was on offer from some of the residents to remove the posts if the PC did not have time. After some discussion it was agreed to remove them within the next week.
xi) Belchalwell Payphone NFTR
xii) Footpath 66
Most of the overhanging hedges/ivy had now been removed Cllr Horton would follow up.
xiii) Post Office NFTR
xiv) Road Markings
DCC has raised a works order for the white lining of Castle Lane this should be done in the next three months.
xv) Fiddleford Pond Project NFTR
xvi) Council Photograph
This had now been framed and awaited hanging.
xvii) Additional Notice Board
The possible site for this was now to be used for the new Homewatch board, it was possible that there would be room in this to accommodate public information notices so it was decided not to pursue another board at this time.
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xviii) Any Other Matters Arising NFTR
7) CORRESPONDENCE
� DCC � replacement Bournemouth, Dorset & Poole Structure Plan also information leaflets (distributed to councillors).
� Dorset Countryside � Wessex Ridgeway project newsletter (copied to Cllr Horton).
� Shillingstone PC � notice of community project for notice boards (done).
� DAPTC � circular 14 (copied to councillors) ROW act 2000 includes cut off date to include rights of way in existence before 1949 to the definitive map. Details of the Queens award. Training sessions for 2005 being prepared. NALC notice giving salary award to clerks. Boundary Commission re periodic electoral review of DCC.
� DCC � Local Access Forum – appeal for volunteer members (copied to Cllr Horton).
� DCC � Marsh Bridge, Shillingstone – flood relief work notice (on notice boards July 15th).
� NDDC � Best Value Performance Plan 2004/5.
� DCA � exhibition at Windsor � play areas & sports facilities (passed to Cllr Frampton).
� ND CAB � poster for notice board (done).
� Deborah Baldwin � wants to contact Ofchic representative (R Senner offered to pass it on).
8) REPRESENTATIVES REPORT�S
Village Hall Committee � Cllr Burt reported that the management committee would be registering an expression of interest to apply for a grant from the Liveability Fund.
Footpath Liaison Officer � Cllr Horton reported on the path at Fiddleford which had been marked for fisherman�s use only. He said that it appeared to be private and not a public right of way.
Youth Club � Mrs Burt reported that the club had now closed for the summer holiday and that the end of term treat had been a pole jousting evening and BBQ. The club restarts in September.
9) DISTRICT COUNCILLOR�S REPORT
(via the clerk) Cllr Bignell reported that David Adami was disqualified for 4 years by the Standards Board, his status pending the appeal is uncertain. The council is urging action against ragwort on roadsides. The Parish Council comments re the Back Lane planning application were considered irrelevant to reserved matters. (Cllr Horton to follow this up The licensing Act 2003 received Royal Assent with a possible impact on opening times of licensed premises.
10) POINTS FROM THE PUBLIC
Mr Gillingham expressed concern about the way in which Dorset�s public transport is funded and felt let down by the County Council.
Mr S Corben (chairman OUFC) reported that the addition of a second mini pitch at Bowey Field should not generate more traffic as only one game would be played at a time. He also said that he was sure that two pitches could be fitted in without interference with the existing goal posts. (A site meeting was planned shortly).
11) FINANCIAL MATTERS
Cheques to pay:-
T.E.S. Ltd � annual gas boiler check and subsequent repair 299.90
Mrs D Burt � invoices relating to refurbishment of old toilets:-
2 x Apex Plumbing � toilet pan, seats & fittings 99.44
6 x Hart & Sons � fittings, hinges, paint 107.90
3 x B & Q � floor & wall tiles, grout, cement, nails, screws 185.82
1 x Homebase � tile cement 19.99
1 x Makro � paper towel and holder 28.76
2 x S/N Building Supplies � blocks & toilet roll holder 18.32
1 x R B Snook � pipe fittings 3.13 463.36
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It was proposed by Cllr Horton and seconded by Cllr Frampton that these be paid this was agreed. (Cheques signed by Cllrs Horton and Trowbridge)
The clerk reported having reclaimed �190.47 VAT.
The clerk reported that Mr Ken Tapping had carried out an internal audit and filled in the relevant portion of the Annual Return. The return has to be completed and returned to the Audit Office by August 9th, copies of the �statement of assurance� portion had been circulated to councillors for their consideration, all boxes were marked �yes� and it was proposed by Cllr Trowbridge and seconded by Cllr Corben that the council accepts this statement of assurance, this was agreed, the chairman then signed it.
12) PLANNING MATTERS
a) applications 2/2004/0748 � Mr K Cook, 70 Back Lane � erect rear conservatory & workshop/store demolish existing conservatory. No Objections.
2/2004/0747 � Mr & Mrs Denny, Lowbrook Cottage, Belchalwell � erect 2 storey side extension � demolish existing extension. Cllr Horton said that this appears to be virtually the same as a previous application except that the roof is thatched. No Objections.
2/2004/0760 � Mrs Collins, Bark Hill Farmhouse, The Common � Erect replacement stables. No Objections.
b) decisions 2/2004/0523 � Bark Hill Farmhouse � erect double garage/workshop with office & store, demolish existing garage and workshop. Granted
2/2004/9091 (LB) � Okeford Cottages, 52 the Cross � carry out internal & external remedial works. Granted
c) other
The clerk reported having had no response from the enforcement officer about Froghole Farm (Cllr Burt declared an interest in that he is a near neighbour) Cllr Horton took the chair and asked for a proposal Cllr Corben proposed and Cllr Frampton seconded that the clerk be asked to follow this up, this was agreed.
Cllr Burt retook the chair.
13) A.O.B. none
14) THE NEXT MEETING will be on September 7th at the Pavilion, Castle Lane at 7-30 pm.
There being no further business the chairman closed the meeting at 9.15 pm
