Parish council minutes - 2nd November 2004 - Okeford Fitzpaine, Dorset, UK

2nd November 2004

Published unapproved for ratification at the December 7th meeting.
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MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD IN THE PAVILION ON TUESDAY NOVEMBER 2ND 2004

Present:- Cllr M Burt (chairman)
Cllr E Horton (vice chairman)
Cllr Mrs A Buckley
Cllr R Corben
Cllr S Corben
Cllr B Trowbridge
Also present:- Mrs D Burt (clerk), Cllr A Campbell (DCC), Cllr Mrs H Cox (DCC), Cllr M Bignell (NDDC) and five members of the public.
1) APOLOGIES Cllr Frampton (working).
2) THE MINUTES OF THE OCTOBER 5TH meeting having been circulated to councillors and notice boards were taken as read. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that they be signed by the chairman, this was agreed.

The chairman welcomed Natalie Murray Housing Enabler for North and East Dorset who gave a short talk about her role in helping councils with affordable housing problems. Housing outside of settlement boundaries is only considered by the planning authority if it is 100% affordable housing. Housing Associations provide these houses for rent and people with local connections are given priority. Although the right to buy has gone there is still a right to acquire which is not so attractive. She said that she could organise a housing needs survey with no cost to the PC. It was proposed by Cllr Corben and seconded by Cllr Mrs Buckley that the council agrees to Ms Murray doing a housing needs survey, this was agreed.

3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY
Mr Haynes reported that Bridleway 13 was overgrown and needed attention.
4) DECLARATIONS OF INTEREST None
5) MATTERS ARISING
i) Recreation Ground
x) A lamp has had to be replaced in an emergency exit light more need to be ordered.
x) Disability Discrimination Act ï¿½ it was agreed that paths around the play equipment would be of benefit but that priority should be given to Bowey Field.
ii) Bowey Field
x) Disability Discrimination Act – it was agreed to get a quote for tarmac paths in the area of the play equipment.
x) The Lower St entrance gate is in need of repairs.
x) The clean up has been advertised for November 20th.
iii) Chicken Processing Factory
Quarterly meetings will recommence on December 14th with the management of the Higher St Faccenda Group factory, the Chairman, Vice Chairman and Clerk representing the PC and a representative from NDDC. Cllr Mrs Buckley asked that minutes be taken.
There was a report that excess smells and noise had been coming from the chicken houses in Shillingstone Lane and that the hotline was not working well.
A letter was in circulation appearing to come from the Environment Agency about the application by Faccenda for IPCC.
It was proposed by Cllr Trowbridge and seconded by Cllr S Corben that the chicken houses at Shillingstone Lane be a separate agenda item, this was agreed.

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iv) Extension of 30mph speed limit
Cllr Campbell reported that this should be done by Christmas or soon after.
He introduced Cllr Mrs Hilary Cox who would be taking over the area when the boundary changes come into operation assuming that she is re-elected. She suggested that the SID team be contacted.
v) New Cross NFTR
vi) Community Planning
Notification had been received of a Community Partnership Presentation Evening at the Christian Centre, Shaftesbury, Cllrs Horton and Burt to attend.
Cllr Horton reported that Unity.com would welcome items from Okeford for the magazine.
Cllr Burt reported that the Parish and Town Liaison meeting would take place at Stalbridge on November 11th.
vii) Travellers NFTR
viii) Belchalwell Payphone NFTR
ix) Post Office NFTR
x) Fiddleford Pond Project
A letter had been received from Symonds & Sampson agents for the Hinton St Mary Estate confirming that permission had been given to some residents of Fiddleford to clear out the pond to improve the habitat for wildlife. No mention was made of the idea to turn the area into a general amenity with the installation of a seat. If the residents wish to pursue this the agent will discuss the matter further but the Estate would insist that the PC has public liability insurance for the area.
This information to be passed on to Mr Squires and then a response made to Symonds & Sampson.
xi) A Review of the Regulatory Framework Governing the Political Activities of Local Government Employees (consultation)
The document was read and a consensus was reached on the questions asked. (The full consultation may be viewed at www.odpm.gov.uk click on local government then consultation papers).
xii) Draft Licensing Policy (consultation)
Cllrs Horton and Burt attended a training session. It appears that Village Halls will have to have a premises supervisor who has to have a personal licence. The policy as it stands throws up many difficulties for Village Halls and other community buildings. Comments should be made by November 26th. (chairman to deal)
xiii) South West Regional Assembly ï¿½ Regional Spatial Strategy (consultation)
It was agreed that ï¿½strategy 3ï¿½ was the least damaging but this was not satisfactory for rural areas. (chairman to deal)
xiv) Recycling
Cllr S Corben was concerned that outlying settlements of the parish were not served by kerbside collections. It was proposed by Cllr Mrs Buckley and seconded by Cllr S Corben that NDDC be asked to comment, this was agreed.
xv) Council Photograph
December 7th before the meeting was arranged for individual photos for the website.
xvi) Flood Warden ï¿½ seminar
Cllr Burt had attended. If the parish has a problem an action plan needs to be formulated and co-ordinated county wide.
xvii) Any Other Matters Arising NONE
6) CORRESPONDENCE
ï¿½ SturQuest ï¿½ community lunch Nov 10th.
ï¿½ NDDC ï¿½ ND Parish boundary review consultation timetable.
ï¿½ NDDC ï¿½ enhance communication ï¿½ (parish mag. address given).
ï¿½ Sturminster Newton Statue Project ï¿½ ideas sheet circulated to councillors.
ï¿½ Nordcat ï¿½ funding for the future.
ï¿½ DCC ï¿½ parish maintenance units leaflets ï¿½ circulated.
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ï¿½ Countryside Agency ï¿½ conclusive map of common land & open countryside.
ï¿½ NDDC ï¿½ community safety ï¿½ circulated to councillors for comments.
ï¿½ DAPTC ï¿½ update of salary structure ï¿½ new arrangements should be in place by January 1st.
ï¿½ Learning & Skills council ï¿½ information/consultation ï¿½ circulated to councillors.
ï¿½ ODPM ï¿½ new ethical framework regulations.
7) REPRESENTATIVEï¿½S REPORTS
DAPTC ï¿½ Cllr Burt reported having attended the AGM and supported several propositions which were passed.
VILLAGE HALL ï¿½ Cllr Burt reported that the application to the ï¿½Liveability Fundï¿½ had been rejected. The committee are now looking at other ways to do the project.
FOOTPATH LIAISON OFFICER ï¿½ Cllr Horton had met with Mr Ackerly (DCC ROW) subsequently the installation of safety a barrier on the steps from Bowey to Lower St and repairs to the steps had taken place. A new stile will be installed on FP43. FP 1 will be put on the list of paths to be cleared biannually and some work will be done on FP11.
Bridleway 13 ï¿½ to be looked at.
8) DISTRICT COUNCILLORï¿½S REPORT
Cllr Bignell reported that a motion had been passed on closing Saturday Dr surgeries and felt that this could cause a problem for some people.
9) POINTS FROM THE PUBLIC
Mr Gillingham asked Cllr Campbell why North Dorsetï¿½s buses were not funded better. Cllr Campbell said that every route is subsidised but the companies are still struggling. Cllr Mrs Cox added that empty buses cannot be subsidised. The chairman said that note will be taken of Mr Gillinghamï¿½s comments.
10) FINANCIAL MATTERS & 2ND DRAFT 2005/2006 PRECEPT
To pay:-
NDDC ï¿½ RoSPA playground inspection 103.75
A Frampton ï¿½ fuel for strimmer 8.55
Mrs D Burt ï¿½ Clerkï¿½s salary (2 months) 514.46 }
Expenses 53.68 }
Plus inv. S/N Building Supplies frame fixing 8.28 } 576.42
BWBSL ï¿½ water 90.97
It was proposed by Cllr Horton and seconded by Cllr Mrs Buckley that these be paid, this was agreed.
No changes were made to the draft precept and it was proposed by Cllr Trowbridge and seconded by Cllr Corben that it be accepted, this was agreed.
11) PLANNING MATTERS
a) applications 2/2004/1049 ï¿½ Mr P Goddard, Sturminster Newton. Erect 3 agricultural buildings for housing livestock and storing machinery and animal feed ï¿½ land at OS 6537 rear of Back Lane. Cllr Horton proposed and Cllr Mrs Buckley seconded that the council object to this application on grounds that it is within an AONB, an environmentally sensitive area and overdevelopment of the site creating a significant increase in traffic which would be a hazard to road users. This was agreed.
b) decisions 2/2004/0920 ï¿½ Sheephayes, Castle Lane. Erect garage/workshop (demolish existing). GRANTED
2/2004/0935 ï¿½ Banbury Cross Boarding Kennels. Erect kennel block. GRANTED
c) other none
12) AOB none
13) THE NEXT MEETING will be December 7th at the Pavilion, Castle Lane at 7-30 pm.
There being no further business the chairman thanked everyone and closed the meeting at 10-04 pm.