1st February 2005
Published unapproved for ratification at the March 1st meeting
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MINUTES OF OKEFORD FITZPAINE PARIHS COUNCIL MEETING
HELD AT THE PAVILION ON FEBRUARY 1ST 2005
Present:- Cllr M Burt (chairman)
Cllr E Horton (vice chairman)
Cllr Mrs A Buckley
Cllr R Corben
Cllr S Corben
Cllr A Frampton
Cllr B Trowbridge
Also present:- Mrs D Burt (clerk), Cllr M Bignell and four members of the public.
1) APOLOGIES None
2) THE MINUTES OF THE JANUARY 4TH meeting, having been circulated to councillors and notice boards, were taken as read. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that they be signed by the chairman, this was agreed.
3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY
4) DECLARATIONS OF INTEREST
Cllr Horton declared interests in item 12a as an acquaintance of interested parties.
Cllrs S Corben, A Frampton and R Corben declared an interest in item 12a as members of a club which received sponsorship from a planning applicant.
The chairman had been asked if planning matters could be brought forward as it was likely that a lot of time would be needed to discuss applications. It was proposed by Cllr Horton and seconded by Cllr Frampton that planning be brought forward to before item 6, this was agreed.
5) MATTERS ARISING
i) Recreation Ground
x The chairman thanked Cllr Frampton and his father Dave for laying the road hedge. Cllr Trowbridge said that there were three oak trees in the hedge one of which was not very healthy he suggested that one of the others be transplanted to replace it.
x A brief discussion took place on edging the top section of the car park this to be considered at a later date.
x The clerk reported having received an Open Spaces Strategy questionnaire from NDDC.
ii) Bowey Field
x Cllrs Frampton and Burt had moved the goals to a new position and repaired the holes. Cllr Frampton said he would paint the goals and fit some nets. He also reported having mown the grass around the play area and that there was a problem with dog faeces in the area.
iii) Chicken Processing Factory
The notes of the quarterly liaison meeting had been circulated.
Cllr Horton reported that there had been complaints about early morning noise around 6 am or earlier, possibly caused skips being dropped. Conditions regarding start times need to be clarified. Chair to follow up
Cllr Horton reported having spoken to the Environment Agency who said that they were still considering Faccenda�s application with regard to the IPPC.
iv) Chicken houses � Shillingstone Lane
Cllr Horton reported having spoken to the Environment Agency who said that it would be 2007 before the chicken houses would need to comply with IPPC.
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v) Extension of 30 mph speed limit
The person dealing with this at DCC is away at present but will be asked to contact the clerk when he returns.
vi) New Cross
As this road is becoming increasingly dangerous the clerk would get an update on the programme of works from DCC.
vii) Community Planning
Minutes of the last SturQuest meeting had been received and copied to Cllr Horton. The next meeting will be February 7th which he hopes to attend, Cllr Burt is unable to attend.
viii) Travellers NFTR
ix) Belchalwell payphone NFTR
x) Post Office
The clerk reported having received a copy of the paid invoice for the new sign and a cheque has now been paid to Ye Old Bell Stores. Mr & Mrs Jackson have sent a letter of thanks.
xi) Seat
The chairman reported having inspected the seat on Okeford Hill. What he could see appears to be in good condition. However there is a large amount of earth covering part of the seat which has been put there by DCC when ditch clearing. Having informed Mr Mann, DCC Area Engineer, he will now move the earth and inspect the rest of the seat.
xii) Dog Fouling
The clerk reported having had a response from NDDC saying that the council will no longer be installing new dog waste bins and will be replacing existing ones with dual purpose ones ie litter/dog waste. There is a waiting list for these bins which we are now on.
xiii) Road Safety near School
Awaiting response from DCC.
xiv) Housing Needs Survey
Cllr Horton, the clerk and the housing enabler had enveloped up several hundred survey forms, they were then posted out.
The DCA will be running a conference called �New Solutions for Affordable Housing� on February 25th, chair hopes to attend.
xv) Litter
Cllr S Corben reported having picked up several bags of litters from Castle Ave plus a tyre, a guitar and an old money box from a telephone kiosk. He said that he will do some more. Health and safety issues make it difficult for organised groups to do �litter picks� but individuals can decide to do some if they wish.
xvi) Land adjacent recreation ground
The chairman had received another call from NDDC they will be writing to the land owner.
xvii) Any Other Matters Arising
The chairman reported on having attended the �Green Flag� awards presentation. The cost to entrants is �200 the reward is a green flag if a certain standard is maintained. The council noted the report.
12) PLANNING MATTERS
a) applications 2/2005/9002 (LB) Mr & Mrs Faraday, Downs Cottage. Demolish garage and erect 2 storey rear extension. It was proposed by Cllr Horton and seconded by Cllr Frampton that there be no objections to this application this was agreed.
2/2005/0052 (outline application to determine siting and access position). Wessex Park Homes, Shillingstone Lane. Develop land by erection of replacement factory with ancillary offices, storage, parking and external storage on land adjoining the existing operation.
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Cllr Horton had spent a good deal of time looking at the detail of this application and had produced pr�cis of information for the councillors. There was a lengthy discussion where issues of noise, traffic (including the speed limit), environmental impact, site design, services, landscaping, employment and neighbouring properties were considered. Cllr Trowbridge proposed that a public meeting be called to discuss the application, this was not seconded. The council felt that it could not make a decision at this time without more information. The chairman suggested that meetings with Wessex Park Homes and NDDC might be useful. Cllr Horton proposed and Cllr Mrs Buckley seconded that before a decision is made meetings be set up with Wessex Park Homes and NDDC, then a decision be made as to whether an extraordinary PC meeting is needed this was agreed. Shillingstone Parish Council to be informed about the application. Clerk to contact NDDC development control to extend date of response.
Councillors thanked Cllr Horton for the work he carried out which assisted them greatly.
2/2005/0071 (outline) Mr B Miller, Lower Fifehead Farm. Erect agricultural dwelling at Grove Farm, Fifehead St Quintin. After some discussion it was proposed by Cllr Horton and seconded by Cllr Frampton that there be no objections, the vote was 5 in favour with 1 abstention the proposition was therefore carried. It was proposed by Cllr Burt and seconded by Cllr Horton that the condition of an agricultural tie be placed on the dwelling, the vote was 5 in favour with 1 abstention the proposition was therefore carried.
b) decisions
2/2004/1200 � 17 Bowey � erect rear conservatory. GRANTED.
2/2004/1179 � Primrose Cottage, Belchalwell � erect two storey extensions. GRANTED.
2/2004/0985 � Froghole Farm � station temporary mobile home for equestrian worker. GRANTED conditions- applicant has 18 months to remove the other mobile home, excludes residential use and has to be reviewed by December 2007.
2/2004/122 � Garlands Farm � convert existing outbuilding to 1 holiday accommodation, erect garages, store and pool enclosure, demolish redundant outbuildings, form vehicular access. GRANTED with conditions.
c) other
Information on the development control service at NDDC � taken by Cllr Horton.
6) PARISH BOUNDARY REVIEW
The clerk reported having received 5 more ballot papers, as these were received after the closing date they are void.
Democratic Services at NDDC had requested details of ballot papers and numbers, the clerk had supplied all the information.
Cllr Bignell reported that there should be a decision soon.
7) CORRESPONDENCE
Urgent matters only
� ODPM � freedom of information act
� Dorset AONB partnership – annual forum February 14th Athelhampton House. Vice chair hopes to attend.
� DAPTC � will soon be sending out questionnaire regarding a new charter for all levels local government.
8) REPRESENTATIVE�S REPORTS
None at this time.
9) DISTRICT COUNCILLOR�S REPORT
Cllr Bignell reported that a budget increase was probable and that he would be objecting as he feels that value for money is not being given.
The new licensing act comes into force during February, he will be involved with the process.
He asked about the speed limit at Fiddleford as there had recently been another accident. The clerk said that she thought the order had gone out but would check.
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10) POINTS FROM THE PUBLIC None
11) FINANCIAL MATTERS
Paid since the last meeting �
Cheque no. 096 signed by the chairman & vice chairman to The Post Office for Gas supplied to the Pavilion �132.69.
To pay:-
MPE Southern Ltd � fire extinguisher mtce for Pavilion and Village Hall 81.89
M A Thompson � grass cutting for 2004 345.00
Muddyweb Ltd � replacement �Pound� sign 9.69
It was proposed by Cllr R Corben and seconded by Cllr S Corben that these be paid, this was agreed.
The clerk reported having advertised for tenders for grass cutting for 2005 there had been one response, it was agreed to look at this.
The tender submitted from M A Thomson is for �355. It was proposed by Cllr Mrs Buckley and seconded by Cllr Horton that this be accepted, this was agreed.
The clerk asked if it was the wish of the council to renew the licence with Mr Casebourne for parking on and access over Greenhayes. It was proposed by Cllr Horton and seconded by Cllr Frampton to renew the licence, this was agreed.
13) A.O.B.
Cllr Trowbridge had been asked to bring up the problem of young families being housed in Orchard Close when properties became available as they had been built for older people and causing noise nuisance to the older residents.
Cllr Bignell said that these were owned by Signpost HA and if there were not enough old people needing them they would not want to leave them empty.
14) THE NEXT MEETING will be Tuesday March 1st at the Pavilion, Castle Lane at 7-30 pm. There being no further business the chairman closed the meeting at 10.05 pm.
