Parish council minutes - 5th April 2005 - Okeford Fitzpaine, Dorset, UK

5th April 2005

Published unapproved for ratification at the May3rd meeting.
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MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD AT THE PAVILION ON APRIL 6TH 2005
Present:- Cllr M Burt (chairman)
Cllr E Horton (vice chairman)
Cllr Mrs Buckley
Cllr R Corben
Cllr S Corben
Cllr A Frampton
Cllr Trowbridge
Also present:- Mrs D Burt (clerk), and four members of the public.

1) APOLOGIES Cllr Campbell (DCC), Cllr M Bignell (NDDC).
2) THE MINUTES OF THE MARCH 1st meeting, having been circulated to councillors, notice boards and the website were taken as read. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that they be signed by the chairman, this was agreed.
3) POINTS FROM THE PUBLIC RELATING TO ITEM TO ITEM 5 ONLY – none
4) DECLARATIONS OF INTEREST
Cllrs S Corben, R Corben and A Frampton declared an interest in item 6a as members of OUFC which has received sponsorship from Wessex Park Homes.
5) MATTERS ARISING
i) Recreation Ground
The clerk reported having booked the annual RoSPA inspection of play equipment via NDDC.
Cllr Frampton reported that the tractor needed a new battery, it was agreed to purchase one.
Cllr Trowbridge reported having caught 8 moles.
ii) Bowey Field
The clerk reported having booked the annual RoSPA inspection of play equipment via NDDC.
Cllr S Corben reported that the football nets were still in place and being used. The chairman thanked the Football Club for donating them.
iii) Chicken Processing Factory
The chairman reported that the ï¿½ ly meeting with Faccenda and NDDC had taken place. The problem of skip noise was hoping to be eased with the use of rubber rollers.
Cllr Horton said that the management had gone out of its way to investigate and deal with the problems raised. Several floodlights had been switched off to alleviate light pollution but there was still a problem with noise at the north end of the site which he would investigate. There was a Vet on site at all times employed by the Meat Hygiene Service.
Cllr Mrs Buckley asked if minutes of the meeting would be available, the clerk would produce notes as soon as possible.
The chairman said that the planning application for the stack was not likely to be resolved soon. Cllr Horton said that the IPPC application would probably not be decided until at least the end of the month.
iv) Chicken Houses ï¿½ Shillingstone Lane
A smell was reported on Saturday 2nd.
Cllr Trowbridge asked if they had considered moving, the council was not aware that this had been considered.
v) New Cross
The chairman had spoken to an officer at DCC who said that the problem will be looked at again.
vi) Community Planning
The chairman reported that four other councils had sent representatives to the meeting on March 17th all of which were unhappy with the way in which the partnerships were operating. The meeting decided to go back to their councils and ask them to write to the DAPTC, ODPM and the MP expressing concern
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about the undermining of democracy. It was proposed by Cllr Horton and seconded by Cllr Mrs Buckley that letters be written as above, this was agreed.
The clerk reported having received SturQuest minutes which she had copied to Cllr Horton, he said that he hoped to attend the next meeting.
From NDDC meetings have been arranged on ï¿½Local Development framework ï¿½ Shaping the futureï¿½ clerk to let Cllr Horton have the details.
vii) Travellers
Mr Evans and Nia Bailey are aware of the situation. Cllr S Corben reported that there had been an accident recently involving a traveller driving an unlicensed vehicle with no insurance, the vehicle had collided with a villagerï¿½s car. He believed that the Police had attended but could do little. Clerk to inform Mr Evans.
viii) Seat
The chairman reported having removed the earth from around the seat on Okeford Hill and it seemed to be in good condition. An alternative site would be found, possibly at Bowey Field.
ix) Road Safety near School
The clerk reported that DCC were unwilling to do any work to solve the problem and was awaiting a letter to that effect. It was proposed by Cllr Horton and seconded by Cllr Mrs Buckley that if a satisfactory response was not received soon then a letter should be written to the chief executive, this was agreed.
x) Housing Needs Survey
Natalie Murray the housing enabler had now left her post and any problems should be taken up with Derek Hardy the Housing Policy manager at NDDC. He has offered to attend a PC meeting.
ï¿½Forever Affordableï¿½ a book by Rachel Kalis had been received. (Passed to Cllr Frampton).
xi) Orchard Close
A reply had been received from Mr Adams, Chief Executive Signpost Housing Association (SHA) saying that these bungalows are ï¿½general needsï¿½ not ï¿½shelteredï¿½ and are allocated by NDDC from its Common Housing Register. After some discussion about the problem with parked vehicles including an HGV and access to the properties by elderly and disabled people it was proposed by Cllr Burt and seconded by Cllr Horton that a further letter is written to SHA reiterating the councils concerns and asking for clarification of its policies. Also a letter to be written to NDDC about its housing policy this was agreed.
xii) Parish Boundary Review
The clerk reported having written to all parishioners in Belchalwell and all concerned parishioners in the Fifehead area and had received one telephone call (2 electors) saying that they wished to remain with Okeford. It was proposed by Cllr Burt and seconded by Cllr Horton that a letter to support the working party recommendations to oppose the proposed changes, this was agreed.
xiii) Fiddleford Speed Limit NFTR
xiv) SID ï¿½ Castle Lane
A letter has been received from DCC saying that a site survey would be carried out. The clerk reported having spoken to an officer at DCC who was reluctant to install too many SIDï¿½s.
xv) Consultation Paper ï¿½ Code of Conduct Review
As all councillors had copies of the questions and to save time the chairman asked each to complete and return them individually.
xvi) Any Other Matters Arising
The clerk reported that the dead elms on the Belchalwell road had now been made safe.
6) PLANNING MATTERS
a) applications 2/2005/0052 ï¿½ Wessex Park Homes (outline application to determine siting and access). Erect replacement factory with ancillary offices, storage, parking and external storage on land adjoining existing operation.

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Cllr Horton reported on the meeting with NDDC, DCC and Shillingstone and Durweston Parish Councils both of which objected to the application. Items discussed included jobs, a travel plan, moving the proposed entrance, better landscaping and road development/improvements to give better access to and from the site. There would be an increase from 5 – 10 completed homes in the next five years. NDDC said that there is no other site suitable in North Dorset. After much discussion it was proposed by Cllr Trowbridge and seconded by Cllr R Corben that the council is unable to support the application unless consideration is given to development or improvement of the roads accessing the site. The chairman called for a vote. Cllr Trowbridge called a point of order in that three members of the council had declared an interest and should not be part of the debate or vote, it was pointed out that this was not a prejudicial interest and so they could take part. Cllr Trowbridge did not agree with this and left the meeting at 9-06 pm. The chairman again called for a vote on the proposal there were 6 in favour and so the proposal was carried. Cllr Horton said that if NDDC supports the application a suggested condition should be that sufficient landscaping is done to reduce the effect of the development of nearby residents.
2/2005/0248 ï¿½ Mr P Goddard, Sturminster Newton. Develop land at OS 6537 rear of Back Lane by erection of two agricultural buildings for housing livestock and for storage of machinery and animal feed.
This application is for smaller development but after much discussion it was proposed by Cllr Horton and seconded by Cllr R Corben that the council objects on grounds of no agricultural justification, dangerous access, detriment to the appearance and character of AONB and likely increase in traffic, this was agreed unanimously.
2/2005/0303 ï¿½ Mrs M Watson, 37 Nether Mead ï¿½ extend existing garage and erect 1st floor extension. It was proposed by Cllr Frampton and seconded by Cllr R Corben that there be no objection this was agreed. A suggested condition should be that there should be no windows in the eastern elevation to prevent overlooking.
b) decisions 2/2005/0121 ï¿½ Land adjacent Royal Oak ï¿½ develop land by erection of 1 dwelling and garage (outline). This was REFUSED on grounds that the loss of car park would constrain & prejudice future use and viability of the pub and bad visibility onto the C99.
2/2004/0985 ï¿½ Froghole Farm ï¿½ station temporary mobile home for equestrian worker. This was GRANTED with conditions ï¿½ limited to a period ending December 2007, limited to persons employed at the holding and the mobile home currently used as staff facilities should be moved within 18 months.
2/2005/0139 ï¿½ Froghole Farm ï¿½ erect lean-to extension for machinery store, erect extension to barn for storage and staff facilities. This application was GRANTED.
c) other
A copy of a letter from Broad Oak Residents Association to NDDC voicing concern about a mobile home on Banbury Hill.
From NDDC ï¿½Annual monitoring report 2005ï¿½ and ï¿½The North Dorset Profileï¿½. Also Development Control Customer Service Charter consultation draft – comments by May31st. (Passed to Cllr Horton)
7) CORRESPONDENCE
ï¿½ DAPTC ï¿½ circulars re training etc and Quality Parish Council booklets (circulated to Cllrs)
ï¿½ ND Patient & public involvement forum need volunteers (for parish magazine)
ï¿½ defra ï¿½ broadband for rural communities.
ï¿½ DCC ï¿½ road closures C98 Fifehead Neville junction to Woolland 26-4-05 to 27-4-05 and Church Road, Ibberton to Woolland 25-4-05 to 26-4-05. (On notice boards)
ï¿½ Wessex Ridgeway Project ï¿½ asking for contribution.
ï¿½ NDDC ï¿½ notice of DCC elections on May 5th. (On notice boards)
ï¿½ DCC ï¿½ Annual report from Hilary Cox 2004/05. (Circulated to Cllrs)
ï¿½ defra ï¿½ Quality parishes and parish planning
ï¿½ CAB ï¿½ notice of annual public meeting April 19th Visitor Centre Hall & Woodhouse
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ï¿½ Signpost Housing Group ï¿½ funding available. It was agreed to pursue for the disabled access path at Bowey Field.
ï¿½ NDDC ï¿½ notice of tree works at Thornhill Farmhouse
ï¿½ DCC ï¿½ Bournemouth, Dorset and Poole waste local plan ï¿½ proposed pre inquiry changes/omission sites
ï¿½ RSS ï¿½ update for the South West 2006 ï¿½ 2026.
8) REPRESENTATIVEï¿½S REPORTS
School Governors ï¿½ Cllr Mrs Buckley reported that the Head Teacher has resigned. Also that the school will be following up on the travel plan for DCC.
Footpath Liaison Officer ï¿½ Cllr Horton reported that Footpath 11 had been cleared but an electric fence was still in need of removal.
Football Club – Cllr S Corben reported that the youth teams were doing well, the under 8ï¿½s and under 9ï¿½s were runners up in both leagues. There would be a presentation evening shortly. A soccer week has been arranged for August and 6 aside matches in June.
9) DISTRICT COUNCILLORï¿½S REPORT
Via the clerk – Cllr Bignell reports that the District Council faces capping by the Government because of its 23% tax increase and has been called upon to justify the increase. If capped the cost of reissuing the bills could top ï¿½150,000 and a revised budget could see services cut if capping takes effect in the current financial year. The Government is also sending people to help speed up the Development Control Department.
10) POINTS FROM THE PUBLIC None
11) FINANCIAL MATTERS
To pay:-
Southern Electric ï¿½ bus shelter 9.19
NFU Mutual ï¿½ tractor insurance 121.35
DAPTC ï¿½ subscription 175.42
It was proposed by Cllr R Corben and seconded by Cllr Horton that they be paid, this was agreed.
The clerk reported having renewed the tractor vehicle licence, there was no charge.
Also she had reclaimed VAT to the value of ï¿½58.38 and received a donation from T.O.P.S. of ï¿½20.
12) A.O.B.
Trafalgar weekend October 21st ï¿½ 23rd (to celebrate the 200th anniversary of the Battle of Trafalgar). It had already been agreed that the Beacon would be lit to join the chain on Friday 21st. Suggestions for activities and prices for small marquees were requested for next meeting.
13) THE NEXT MEETING will be the Annual General Meeting followed by normal business on Tuesday May 3rd at 7-30 pm at the Pavilion, Castle Lane.
There being no further business the chairman closed the meeting at 9-45 pm.