3rd May 2005
Published unapproved for ratification at the June 7th meeting.
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MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD AT THE PAVILION ON MAY 3RD 2005
Present:- Cllr M Burt (chairman)
Cllr E Horton (vice Chairman)
Cllr Mrs A Buckley
Cllr R Corben
Cllr S Corben
Cllr A Frampton
Cllr B Trowbridge
Also present:- Mrs D Burt (clerk) and two members of the public.
1) APOLOGIES Cllr M Bignell (NDDC), Mr R Senner.
2) THE MINUTES OF APRIL 5TH having been circulated were taken as read. An amendment was made to the date and it was proposed by Cllr Horton and seconded by Cllr R Corben that they be signed by the chairman this was agreed.
3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY None
4) DECLARATIONS OF INTEREST None
5) MATTERS ARISING
i) Recreation Ground
Cllr Corben reported that the weeds on the field need to be controlled. He said that he had a contact number and would make enquiries about a suitable weed killer.
The chairman reported that Cllr Frampton had purchased a new battery for the tractor but that there was now a problem with the exhaust which is being dealt with.
Cllr S Corben reported that the emergency door needed some attention. Chairman to follow up.
ii) Bowey Field
The chairman reported that in accordance with the RoSPA inspection the wooden play equipment needed to have a preservative applied. It was agreed that this should be bought.
The chairman wished to thank Adam Watton and Matthew Bishop and the others involved in clearing the overgrown grass edge from the pavement at Chapel Green.
iii) Chicken Processing Factory
The clerk reported having circulated the notes of the last quarterly liaison meeting.
Cllr Mrs Buckley reported a lorry with its engine running at 4-30 am Tuesday morning, she could not identify it. Chairman to follow up.
iv) Chicken Houses Shillingstone Lane
Smells were reported during the last two weeks. Chairman to follow up.
v) New Cross NFTR
vi) Community Planning
SturQuest meeting agenda for May 9th had been received. (Copied to Cllr Horton) also minutes of April 11th meeting.
Information on the Community Lunch on May 25th at Sturminster Hall.
The DAPTC had replied on the issue of partnerships and an agenda item had been added for the May 19th meeting. The chairman said that a special meeting should be held involving everyone not just the Sturminster Newton area members.
Via the chairman Mr Gillingham reported that there was a problem with the DT11 Transport Group.
A reply had also been received from Robert Walter MP saying he would give his support in a letter to the ODPM.
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vii) Travellers
Travellers had again moved on to the visibility splay on the Belchalwell Road, the clerk reported having informed Mr Evans (DCC) and the Police on April 14th. Mr Evans had replied saying that they were probably some of the ones who were being evicted from another site. Inspector Budden replied saying he would look into the situation immediately and give a response.
Cllr Horton reported that the encampment at Conygar Copse was now blocking the bridleway. DCC ROW had been informed. Clerk would inform Mr Evans.
viii) Seat
After some discussion it was agreed that the seat would be most beneficial at Bowey Field, final siting to be decided later.
ix) Road Safety near School
A reply had been received from the County Council (copied to Cllr Mrs Buckley), saying that with no recorded accidents funding for a perceived problem would be difficult. The School needs to produce a travel plan as there may be funding from the �Safer Routes to School� initiative. Letter to be copied to the School Governors for their attention.
x) Housing Needs Survey
NFTR on the survey. Mr Hardy, Policy Manger NDDC has not responded to our invitation to attend a meeting.
Draft Housing Strategy 2005-2008 has been received for comments by June 30th.
xi) Orchard Close
A reply had been received from NDDC saying that they are seeking information from the Housing Team and Signpost HA.
A reply had been received from Signpost HA saying that they had passed the letter to the Operations Department.
xii) Parish Boundary Review NFTR
xiii) Fiddleford Speed Limit
This has not come into force yet. It was reported that another accident had occurred.
xiv) SID � Castle Lane
the clerk reported on letters from the County Council 1) that a speed check was being requested and 2) that the criteria had been met and a SID will be deployed on a periodic basis.
xv) Trafalgar weekend October 21st � 23rd
Cllr Frampton had information about marquees and prices. After some discussion it was agreed that a bar and barbecue should be run and it was proposed by Cllr Trowbridge and seconded by Cllr Horton that a marquee suitable for 150 people be hired, this was agreed. The event will take place on Friday 21st at the recreation ground as the Beacon can be seen from there. At present we have no lighting time. Cllr Frampton to book the marquee. It was also agreed that to involve the children a painting/drawing competition could be run the winner to be announced on the evening. Cllr Mrs Buckley to approach the school.
The clerk to inform Mr Alner that the Beacon will be lit.
xvi) Any Other Matters Arising None
6) PLANNING MATTERS
a) applications 2/2005/0377 � Mr D Teversham, 14 Castle Ave. Erect two storey side extension. It was proposed by Cllr Horton and seconded by Cllr R Corben that there be no objections but that a condition be made that no windows should be allowed in the eastern elevation to prevent overlooking, this was agreed.
2/2005/0396 � Mr K Saunders, 4 Castle Lane. Erect shed (retrospective). Previously the PC had written to NDDC enforcement to enquire whether the shed encroached onto
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the building line. After some discussion it was proposed by Cllr Horton and seconded by Cllr Mrs Buckley that the council objects on grounds that it is detrimental to the character and appearance of the area and that it could set a precedent for others in Castle Ave. this was agreed.
2/2005/9060(LB) & 2/2005/0415 � Mr & Mrs Faraday, Downs Cottage, Shillingstone Lane. Erect two storey rear extension, demolish garage and replace with double garage.
This application was smaller than the previous one which had been refused. It was proposed by Cllr Horton and seconded by Cllr Frampton that there be no objections, this was agreed.
2/2005/0458 & 2/2005/9070(LB) � Mr & Mrs Wood, Nutmeg Cottage, Higher Street. Erect swimming pool enclosure. It was proposed by Cllr Horton and seconded by Cllr R Corben that there be no objection, this was agreed.
2/2005/0451 (outline to determine siting and access) � Mrs H Drake, Lower Ansty. Develop land by erection of agricultural workers dwelling at Langston Farm, Shillingstone Lane and amend vehicular access.
After some discussion it was proposed by Cllr R Corben and seconded by Cllr Horton that there be no objection, this was agreed. Cllr Horton to investigate Cllr R Corben�s concerns that two mature oak trees may have to be removed and if this is the case then a condition be sought to protect them, also an agricultural occupancy should be applied.
2/2005/9066(LB) � Mr & Mrs Weeks, Sheephayes, Castle Lane. Demolish garage and erect garage, car port and workshop with store above.
Cllr Horton declared an interest as a friend of Mr Weeks.
The site for this application is slightly different from a previous one that had been granted. It was proposed by Cllr Horton and seconded by Cllr Mrs Buckley that there be no objections, this was agreed.
b) decisions 2/2005/1156 � Banbury Cross � erect farmhouse, form vehicular and pedestrian accesses. Approval of reserved matters.
c) other
From NDDC � Planning and Compulsory Purchase Act 2000 Local Development Scheme for North Dorset. Cllr Horton to read.
7) CORRESPONDENCE
� NorDOP � newsletter
� NDDC � notices for County Council and Parliamentary elections � already posted on notice boards
� DAPTC � looking for people willing to take part in Rural Services Standards Survey. Circular 7/05 re training courses and �Quality Councils Roadshow� (copy to Cllr Horton). Agenda for May 19th meeting (copied to Cllr Horton)
� DCC � information on withdrawal of bus services (copy to Mrs Calcott)
� EDCC � �Have your say� public participation at planning meetings.
� D Burt � letter of resignation from the post of clerk to the Parish Council, giving 3 months notice. There was some discussion as to how best to advertise the post and it was agreed that the chairman, vice chairman and clerk should discuss this in more detail after getting advice from the DAPTC.
8) REPRESENTATIVES REPORT�S
Village Hall � Cllr Burt reported that it was the management committee�s intention to start the building of the extension this summer on a self build basis. A number of volunteers had come forward to assist. A grant of �10,000 had been offered from Dorset Community Action.
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Footpath Liaison Officer – Cllr Horton reported having spoken to Mr Ackerly from DCC ROW who had said that there would be a proposal to divert Footpath 40.
There was some reported obstruction on Footpath 46 and Footpath 55 was reported to have been diverted to the wrong side of the hedge both of these are being investigated by Mr Ackerly.
Football Club � Cllr S Corben reported that the AGM would be on May 18th. The presentation evening would be on May 13th.
9) DISTRICT COUNCILLOR�S REPORT
None
10) POINTS FROM THE PUBLIC
Mr Gillingham reported that the water main trench had settled leaving a dip in the road.
11) FINANCIAL MATTERS
To pay:-
Allianz Cornhill Insurance PLC 860.63
Mrs D Burt � clerk�s salary (two months) 514.46 }
Clerk�s expenses 30.67 } 545.13
Mr A Frampton � inv. C & O Tractors � battery for tractor 71.71
BWBSL � water 69.50
It was proposed by Cllr Mrs Buckley and seconded by Cllr Horton that these should be paid, this was agreed.
The clerk reported having paid the gas bill of �72.32 since the last meeting cheque signed by the chairman and vice chairman.
The clerk presented the accounts for the year ending 31/3/05 (previously circulated to councillors). It was proposed by Cllr Horton and seconded by Cllr Mrs Buckley that they be accepted and signed by the chairman and clerk, this was agreed.
The clerk reported having received three donations of �20, �20 and �10 to help with pavilion maintenance.
12) A.O.B.
Cllr Trowbridge asked when the group Parish Council photograph would be taken. Clerk to follow up.
13) THE NEXT MEETING will be on June 7th at 7-30 pm at The Pavilion, Castle Lane.
There being no further business the chairman closed the meeting at 10.08 pm.
