Parish council minutes - 7th June 2005 - Okeford Fitzpaine, Dorset, UK

7th June 2005

Published unapproved for ratification at the July 5th meeting.
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MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD AT THE PAVILION ON JUNE 7th 2005
Present:- Cllr M Burt (chairman)
Cllr E Horton (vice chairman)
Cllr Mrs A Buckley
Cllr R Corben
Cllr S Corben
Cllr B Trowbridge
Also present:- Mrs D Burt (clerk), Cllr M Bignell (NDDC), four members of the public and Mr Derek Hardy (Housing Policy Manager NDDC).
1) APOLOGIES Cllr A Frampton.
2) THE MINUTES OF THE 2005 AGM having been circulated were taken as read. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that they be signed by the chairman, this was agreed.
THE MINUTES OF MAY 3rd having been circulated were taken as read. It was proposed by Cllr Horton and seconded by Cllr Trowbridge that they be signed by the chairman, this was agreed.
3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY None
4) DECLARATIONS OF INTEREST
Cllr Burt declared an interest in item 6a as an applicant.
The clerk asked the Cllr Burt to sign the declaration of acceptance of office of chairman.

The chairman asked that item 5ix be brought forward to accommodate Mr Hardy.
Mr Hardy, Housing Policy Manager NDDC outlined his responsibilities one of which is allocation. He said that there is a great need for affordable housing in North Dorset and that a needs assessment is carried out every three years. With limited funding only about one tenth are being provided. Following the Housing Needs Survey recently undertaken Okeford Fitzpaine has been recognized as being in need of affordable housing. Signpost Housing Association has identified a suitable site near to Fairfield Close where 10 houses could be built. Although the site is outside the settlement boundary because it is for affordable housing it would be considered a rural exception site and as such would be for rented housing only, open only to local people or people with local family connections wishing to return to the village. He assured the council that rural exception sites could only be used for local people and the swap system used for association houses within the settlement boundary could not used. If the development progresses he said he would be happy to return to talk further.
The council thanked Mr Hardy for an informative talk and he left at 8-15 pm.
5) MATTERS ARISING
i) Recreation Ground
Cllr R Corben is continuing to look into weed killer.
A pole has been installed for the Speed Indicator Device (SID). The Police Camera Partnership will intermittently install the SID.
A persistent speeding vehicle had been reported to the clerk who had advised that the incidents should be reported to the Police.
The pavilion door has now been fixed (see item 11).
ii) Bowey Field
The chairman reported having bought paint for the play equipment and hoped to get the job done this week.
It was reported that the football nets needed attention.
Cllr Trowbridge informed the council on an historical point, the field had been drained by Italian prisoners of war and the outlet was at the North West corner.

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iii) Chicken Processing Factory
The clerk reported having received correspondence from Mrs Clegg, Cllr Mrs Buckley and Mrs Charman regarding the new evening shift, these had been circulated to all councillors. The additional shift is due to start on June 14th and is thought in part to be the result of a reduction in the importation of chicken from the Far East where disease is a problem. The chairman reported having had a call from the factory manager Mr Hack saying that they were advertising for more staff, this he had intended to report at this meeting. In hindsight he said that perhaps he should have circulated the council after he had the call. Cllr Mrs Buckley felt that the factory manager should have informed the council earlier perhaps at the quarterly liaison meeting in March. She felt that he wasnï¿½t being open and that the factory needed to work with the village. The chairman said that Mr Hack didnï¿½t know in March that the additional shift would be necessary. The general feeling of the council was that more notice would have been helpful. The next quarterly meeting has been fixed for June 29th.
A member of the public reported hearing a noise at night and asked if it was connected with the factory.
iv) Chicken Houses ï¿½ Shillingstone Lane
There was a smell at around 1830 tonight.
v) New Cross NFTR
vi) Community Planning
Cllrs Burt and Horton had attended the recent DAPTC meeting, the chairman reported that a special meeting was being arranged to discuss the issue of partnerships, possibly in early July.
The SturQuest minutes and agenda for June 13th had been received and copied to Cllr Horton.
vii) Travellers
The encampment at Conygar is using ï¿½Conygarï¿½ as a postal address and an amount of mail is being delivered to a residence with the same name.
The clerk reported having had correspondence with the Police about the encampment on the visibility splay on the Belchalwell road. The Police have said that the encampment poses no danger to road users.
It was agreed to write to the Highways Authority which had insisted that the splay be installed some years previously and again to Inspector Budden.
viii) Seat
Mr Squires from Fiddleford asked the council not to make a final decision on the siting of the seat. Some residents of Fiddleford had had another meeting and were considering whether it could be sited on a piece of land opposite the pond. Unfortunately he didnï¿½t know who owned the land or whether there was a right of way over it. Cllr Horton said that he would contact the ROW officer Mr Ackerly at DCC.
ix) Housing Needs Survey
(Brought forward to before item 5)
x) Orchard Close
A response had been received from Signpost Housing Association confirming that the six 2 bedroom bungalows were general needs and not specifically for older people. It is in the process of contacting all its tenants to see whether they wished to rent one of the vacant garages.
A meeting has been arranged for June 10th with representatives from SHA to discuss its policies in general. Cllrs Burt, Horton and Trowbridge and the clerk to attend.
xi) Parish Boundary Review NFTR
xii) Fiddleford Speed Limit
This has not yet been done. Clerk to follow up with DCC.
xiii) Trafalgar Weekend October 21st ï¿½ 23rd
Cllr Mrs Buckley has raised with the School the question of the involvement of the children.
The clerk had written to Mr Alner informing him that the council wished to light the Beacon.
xiv) Vacancy for Clerk
The chairman, vice chairman and clerk had had a meeting to discuss how to proceed. It had been agreed to first advertise in the Parish Magazine and then the Blackmore Vale Magazine at the end of June. The clerk had received one response from the ad in the Parish Magazine and had emailed an application form.
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xv) Any Other Matters Arising
The clerk reported having written to DCC about the subsidence in Castle Lane and was awaiting a response.
6) PLANNING MATTERS
a) applications 2/2005/0463 – Mr & Mrs Weeks, Sheephayes, Castle Lane. Erect garage/workshop demolish existing garage.
(Cllr Horton declared a personal interest being a friend of the applicant)
Cllr Horton proposed and Cllr Trowbridge seconded no objection, this was agreed.
2/2005/0526 ï¿½ Mrs Collins & Mrs Kannagara, Barkhill Farmhouse, The Common. Erect conservatory. Cllr Horton proposed and Cllr R Corben seconded no objection, this was agreed.
2/2005/0536 ï¿½ Mr & Mrs Burt, Hartcliff Farm. Erect two storey extension.
(Cllr Burt declared an interest and left the room. Cllr Horton took the chair).
Cllr Horton proposed and Cllr R Corben seconded no objection, this was agreed.
(Cllr Burt was recalled to the room and retook the chair)
2/2005/0551 ï¿½ Mr Taversham, 14 Castle Ave. Erect two storey side extension.
The clerk explained that this was a resubmission with some alterations. The previous application no 2/20050377 had been refused.
Cllr Horton proposed and Cllr R Corben seconded no objection, this was agreed.
b) decisions 2/2005/0303 ï¿½ 37 Nether Mead. Extend existing garage, erect first floor extension. GRANTED
2/2005/0248 ï¿½ Land OS 6537 rear of Back Lane. Erect two agricultural buildings for livestock and machinery. GRANTED with conditions on planting, access and visibility improvements.
2/2005/9060 (LB) & 2/2005/0415 ï¿½ Downs Cottage. Two storey extension, demolish garage, replace with double garage.
2/2005/0396 ï¿½ 4 Castle Lane. Erect shed (retrospective). GRANTED
2/2005/0377 ï¿½ 14 Castle Ave. Erect two storey side extension. REFUSED
c) other 2/2005/0659 ï¿½ appeal against the decision of NDDC by Mr C Norton for a new detached house. The appeal is dismissed.
7) CORRESPONDENCE
ï¿½ NDDC ï¿½ election results – County Councillor ï¿½ Hillary Cox. Member of Parliament for North Dorset ï¿½ Robert Walter
ï¿½ Carers week June 13 ï¿½ 19 – poster.
ï¿½ NDDC ï¿½ vacancy for Lodbourne ward all notices had been put on notice boards.
ï¿½ DCC ï¿½ ï¿½The Vision for Education in Dorset in the 21st Centuryï¿½ stage 2 consultation document ï¿½ response questionnaire to be returned by July 1st. (passed to Cllr Mrs Buckley)
ï¿½ NDDC ï¿½ Dorset Woodland Day May 30th poster had been put on notice boards.
ï¿½ DCC ï¿½ School travel newsletter (passed to Cllr Mrs Buckley)
ï¿½ DCC ï¿½ structural maintenance programme.
ï¿½ NDDC ï¿½ street naming & numbering Hillside, Back Lane. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that the development be called 1, 2, 3 and 4 Cloverhayes Cottages, Back Lane. Five were in favour with 1 against, the proposition was therefore carried.
ï¿½ NDDC ï¿½ the web manager offering page on NDDC website. Clerk to inform him we have our own website which has a link to NDDC.
ï¿½ DAPTC ï¿½ newsletter and circular 9 circulated to Cllrs. Events leaflet ï¿½ Emergency Planning Day July 16th – bookings by July 13th ï¿½15, the chair would like to attend.
8) REPRESENTATIVEï¿½S REPORTS
School Liaison Officer ï¿½ Cllr Mrs Buckley reported on the traffic problems outside of the school. The school is currently liaising with the LEA to compile a travel plan.
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Football Club ï¿½ Cllr S Corben reported on a very successful 6 aside weekend with 46 youth teams taking part.
9) DISTRICT COUNCILLORï¿½S REPORT
Cllr Bignell reported that the District Council is likely to be capped by the Government if this happens it could cost ï¿½150K to send out bills. He felt that there should not have been such a big increase in tax.
The licensing application deadline is August 6th, if people are finding difficulty filling in the forms NDDC can help.
In planning there are changes of procedure concerning delegated powers.
Liveability projects are still being accepted for grants but a lot of the money is going to Gillingham.
10) POINTS FROM THE PUBLIC
Via the chairman ï¿½ A parishioner had asked if the 30 mph speed limit in Shillingstone Lane could be continued from Okeford to Shillingstone. After some discussion it was proposed by Cllr Mrs Buckley and seconded by Cllr Horton that a request be made to DCC, this was agreed.
Mr Gillingham reported on his attendance at a transport meeting and gave details of summer bus routes ï¿½ clerk to put on notice board.
Mr Squires asked about buses through Fiddleford ï¿½ Mr Gillingham said that service no 68 was being withdrawn.
Mr Squires was concerned about the lorries from Fiddleford Mushrooms.
11) FINANCIAL MATTERS
To pay:- MC Stainer ï¿½ repair to pavilion door 55.00
Muddyweb Ltd ï¿½ renewal of domain name, web & email (two years) 32.90
A Frampton ï¿½ Inv. Woods Garden Machinery ï¿½ repair to strimmer 20.40
Mrs D Burt ï¿½ Inv. B&Q ï¿½ preservatives for Bowey play equipment 61.92
Inv. Radio Spares ï¿½ lamps for emergency lights 33.13 95.05
DAPTC – Quality Councils Roadshow 5.00
St Andrews PCC – Assistance with Churchyard maintenance 300.00
Assistance with production of parish magazine 150.00 450.00
Cllr Burt declared an interest in that his son owns Muddyweb Ltd.
It was proposed by Cllr Horton and seconded by Cllr Mrs Buckley that these be paid, this was agreed.
The clerk reported having received donations from ShamDram of ï¿½7-50 and T.O.P.S. of ï¿½10.
The annual audit will take place on August 26th the relevant notices will be put on notice boards. The clerk had circulated copies of the asset list and asked if anyone had any amendments she said that she had changed the buildings amounts in line with the updated insurance value. The books and accounts can now be given to the internal auditor Mr Weeks.
Also circulated – a copy of the ï¿½statement of assuranceï¿½ which should be completed at the next meeting.
The auditors have changed their name to BDO STOY HAYWARD.
12) ANNUAL RISK ASSESSMENT
After some discussion it was proposed by Cllr Trowbridge and seconded by Cllr R Corben that with regard to finance, insurance, minutes, budgeting, buildings and equipment, there were sufficient and adequate checks in place and that items which came up at the last annual assessment had been dealt with. This was agreed.
13) A.O.B. None
14) THE NEXT MEETING will be on July 5th at 7-30 pm at the Pavilion, Castle Lane.
There being no further business the chairman closed the meeting at 9-58 pm.