Parish council minutes - 5th July 2005 - Okeford Fitzpaine, Dorset, UK

5th July 2005

Published unapproved for ratification at the August 2nd meeting.
473
MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD AT THE PAVILION ON JULY 5TH 2005
Present:- Cllr M Burt (chairman)
Cllr Mrs A Buckley
Cllr R Corben
Cllr A Frampton
Also present:- Mrs D Burt (clerk), and two members of the public.
1) APOLOGIES Cllr Horton (on holiday), Cllr S Corben (working).
2) THE MINUTES OF THE JUNE 7TH MEETING having been circulated to councillors and notice boards were taken as read. It was proposed by Cllr R Corben and seconded by Cllr Mrs Buckley that they be signed by the chairman, this was agreed.
3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY None
4) DECLARATIONS OF INTEREST None
5) MATTERS ARISING
i) Recreation Ground
Cllr R Corben is still trying to source a weed killer.
The clerk reported having had to buy a new tap for the old part of the pavilion, the Youth Club has given a donation to assist with the cost.
Cllr R Corben on behalf of the council wished to thank Dave and Allan Frampton for the work carried out at the recreation ground.
ii) Bowey Field
Two more tins of preservative paint have been purchased to complete the job on the play equipment.
The nets still need to be fixed, it had been reported that a young boy had been cutting them down.
The litter problem appeared to have improved.
iii) Chicken Processing Factory
The quarterly liaison meeting had taken place on June 29th with Cllrs Burt, Horton, Trowbridge and the clerk present for the PC. The notes of the meeting would be circulated to councillors as soon as approved by NDDC.
The chairman reported that the factory manager confirmed that he did not know at the time of the March meeting that an evening shift would be necessary. The shift would only generate one extra lorry, there would be no extra slaughtering because the work has been spread. Extra employees have been asked to park at Shillingstone Lane and are then brought up by minibus.
He said he had investigated a complaint about noise one Sunday morning at 6-30 am, he felt that the noise was minimal but since then the plant had been modified, the management were continuing to attempt to reduce noise further.
He said that due to the late arrival of a load of live birds the factory would be working later tonight to process them.
Cllr Mrs Buckley asked whether the factory was still operating the communication system with incoming lorries to prevent two lorries trying to enter and exit at the same time as there had recently been an incident where one lorry had to wait by the School while another exited the factory. Chairman to check.
iv) Chicken Houses ï¿½ Shillingstone Lane
The management is continuing to look at ways to reduce smells. Trials are currently in progress elsewhere to find a solution but if they proves successful implementation would probably be very expensive.
v) New Cross
The clerk would write again to DCC as the programme of works should have been revised in the Spring.
vi) Community Planning
The chairman reported that the special DAPTC meeting would be on Wednesday 6th he asked if any other councillors would like to attend, none were able.
474
He said that he had attended a presentation by various groups and partnership at Weymouth following an invitation from DAPTC at very short notice. He was concerned that the groups were to be made statutory bodies but this had now been dropped.
SturQuest minutes had been received and would be copied to Cllr Horton.
Cllr Horton had passed two invitations from NDDC which he would be unable to attend, to the chairman. The invitations had been sent to 12 people selected by NDDC to start focus groups for the Local Development Framework ï¿½Shaping the future of North Dorsetï¿½. There were five categories in total and the chairman would attempt to attend as many as possible.
vii) Travellers NFTR item discharged.
viii) Seat
Via the chairman Mr Cornes from Fiddleford had been in contact with DCC Highways dept. he said they would have no problem with the seat being placed at the site proposed as long as the land was common land or Highways. Clerk to follow up.
ix) Housing Needs Survey
The land which Mr Hardy mentioned at the June meeting is still not available.
x) Orchard Close
A meeting had taken place with two representatives of Signpost Housing Association (SHA), Cllrs Burt, Horton and Trowbridge and the clerk. SHA had confirmed that there were no records to say that the bungalows were built for older people. There were five garages one of which was unfit for use, one of the tenants had taken the opportunity to rent a garage.
xi) Parish Boundary Review NFTR
xii) Fiddleford Speed Limit
DCC now say that it is hoping to advertise the making of the order and that the work should take place towards the end of the summer.
xiii) Trafalgar W/E October 21st ï¿½ 23rd
Cllr Frampton confirmed that the marquee had been ordered.
Cllr Mrs Buckley said that due to the resignation of the head teacher nothing had been confirmed about the schoolï¿½s involvement. The acting head will no doubt make a decision next term.
xiv) Vacancy for clerk
The clerks reported having put an advertisement in the Blackmore Vale Magazine from which there had been 4 responses. Application forms had been sent out to be returned by July 17th.
xv) Subsidence ï¿½ Castle Lane
DCC have said that the problem would be inspected and work carried if necessary but to date nothing has been done. Clerk to follow up.
Cllr Mrs Buckley also reported bad subsidence in Shillingstone Lane near to ND Youngï¿½s following recent work. Clerk to follow up as a separate issue.
xvi) Shillingstone Lane ï¿½ speed limit NTR
xvii) Any Other Matters Arising
The clerk reported on the naming of the new development in Back Lane, the name chosen by the council had not been acceptable. Cllrs Burt, Horton and Trowbridge had agreed on two alternatives ie Church View or Merridge Way.
6) PLANNING MATTERS
a) applications 2/2005/0617 ï¿½ Mr & Mrs Harvey, Barkhill View, The Common . Erect garden room on southern elevation (instead of bay window previously approved on pp 2/2003/0836). It was proposed by Cllr R Corben and seconded by Cllr Mrs Buckley that there be no objection, this was agreed.
2/2005/0662 ï¿½ Mr & Mrs Wood, Nutmeg Cottage, Higher Street. Erect building to enclose swimming pool, boiler and changing facilities. It was proposed by Cllr Mrs Buckley and seconded by Cllr R Corben that there be no objection, this was agreed.

475
2/2005/9091(LB) ï¿½ Mr & Mrs Filmer, Manor Farm House, Fiddleford. Erect 600mm diameter satellite aerial. It was proposed by Cllr Burt and seconded by Cllr Frampton that there be no objection, this was agreed.
b) decisions 2/2005/045 outline ï¿½ Langston Farm. Develop land by erection of agricultural dwelling. This was refused as the planning authority was not satisfied that there is an essential agricultural need.
2/2005/0458 ï¿½ Nutmeg Cottage. Erect swimming pool enclosure. This was refused as being harmful to the character and appearance of a conservation area.
2/2005/0463 & 2/2005/9066 (LB) Sheephayes, Castle Lane. Erect garage/workshop demolish existing garage. Granted.
c) other
via the chairman It had been reported to the chairman that someone wishing to buy one of the new properties in Back Lane was also looking to buy a piece of the adjacent land on Okeford Hill. The owners were said to be trying to sell the land off in pieces. If this was the case then it could be in contravention of the conditions of the approval of the application to erect agricultural buildings. It was proposed by Cllr Corben and seconded by Cllr Mrs Buckley that clarification be sought from the planning authority, this was agreed.
7) CORRESPONDENCE
ï¿½ NDDC ï¿½ posters re ï¿½green baby dayï¿½ ï¿½ on notice boards.
ï¿½ NDDC ï¿½ looking for sites for gypsies/travellers during the Steam Fair week.
ï¿½ Defra ï¿½ clean neighbourhood & environment act 2005 – copied to councillors.
ï¿½ NDDC ï¿½ notice of election for Lodbourne Ward ï¿½ on notice boards.
ï¿½ NDDC ï¿½ presentation to ODPM re: capping ï¿½ copy to Cllr R Corben.
ï¿½ DCC ï¿½ update from Cllr Hilary Cox ï¿½ copied to councillors.
ï¿½ NDDC ï¿½ press release re: Liveability.
ï¿½ PR Newman, property consultant ï¿½ wanting views of PC to proposed diversion of footpaths 39 & 40 at Broadoak.
It was proposed by Cllr R Corben and seconded by Cllr Frampton that a letter be written saying that the PC could see no reason to divert the paths which would have the effect of increasing the length quite considerably but that they would make a decision when it was officially put before them. This was agreed.
8) REPRESENTATIVES REPORTS
Village Hall ï¿½ Cllr Burt reported that the management committee expect to commence work on the extension towards the end of July. The steel work will have to be put in and the front wall removed. Further talks will be had with the building inspector and the fire officer before this to make sure that a temporary wall will be acceptable so that the users of the hall will have as little disruption as possible.
Youth Club ï¿½ Mrs Burt reported that with the new Year 5 intake there were now 37 children on the register. Five year 8ï¿½s will be leaving at the end of this term. There are two more sessions before the summer break and on the last one there will be a BBQ. The new term starts in September and bookings will be taken for the annual trip to the pantomime, this year Aladdin.
9) DISTRICT COUNCILLORï¿½S REPORT None
10) POINTS FROM THE PUBLIC
Mr Gillingham talked about public transport and updated the meeting on bus services, hopefully new timetables would be posted on the notice board. The chairman thanked him for the information.
11) FINANCIAL MATTERS
To pay:-
Southern Electric ï¿½ bus shelter/museum 10.56
Post Office Ltd ï¿½ Gas 61.38
Dorset County Training Partnership ï¿½ delegate fee emergency planning day 15.00
A Frampton ï¿½ fuel for strimmer 7.14
Mrs D Burt ï¿½
476
Clerkï¿½s salary for 2 months 514.46}
Expenses 174.84}
Plus invoices :-
B & Q ï¿½ new tap for pavilion 60.00 }
B & Q ï¿½ preservative paint for play equipment 34.55 }
Woods Garden Equipment ï¿½ strimmer line 14.29 }
Ashley Power ï¿½ flange unit for mower 39.83 } 837.97
It was proposed by Cllr R Corben and seconded by Cllr Mrs Buckley that these are paid, this was agreed.
The clerk reported having received donations from Mr C Jay of ï¿½25 for the Village Hall extension and ï¿½50 from the Youth Club to assist with the purchase of the tap.
Audit ï¿½ the annual return statement of assurance was read and all responses were yes. The accounts and other paperwork were with the internal auditor now.
12) A.O.B. None
13) THE NEXT MEETING will be on Tuesday August 2nd at 7-30 pm at the Pavilion, Castle Lane. There being no further business the chairman closed the meeting at 9-01 pm.