4th October 2005
Published unapproved for ratification at the November 1st meeting.
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MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD AT THE PAVILION ON OCTOBER 4th 2005
Present:- Cllr M Burt (chairman)
Cllr E Horton (vice chairman)
Cllr Mrs A Buckley
Cllr R Corben
Cllr S Corben
Cllr A Frampton
Cllr B Trowbridge
Also present:- Mrs D Burt (clerk), Cllr M Bignell (NDDC), Cllr Mrs H Cox (DCC) and nine members of the public.
1) APOLOGIES None
2) THE MINUTES OF THE SEPTEMBER 6th meeting, having been circulated to councillors and notice boards were taken as read. It was proposed by Cllr Frampton and seconded by Cllr Mrs Buckley that they be signed by the chairman, this was agreed.
3) POINTS FROM THE PUBLIC RELATING TO ITEM5 ONLY None
4) DECLARATIONS OF INTEREST None
5) MATTERS ARISING
i) Recreation Ground
� The RoSPA playground equipment report had now been received and the chairman reported that there was nothing needing urgent attention, it would be worked through and any items dealt with.
� The chairman reported having thanked Mr Dave Frampton for cutting the hedge and clearing the ditches.
� Cllr S Corben asked if the Football Club could install a clock on the outside of the building with money collected as a memorial to a deceased supporter. There was no objection in principle but it would need to be vandal proof.
� Cllr S Corben reported that the FC had been given a new boiler/urn which was more efficient than the old one and asked if it could be installed in the kitchen for the use of anyone using the Pavilion, the FC would be responsible for its maintenance, there was no objection.
� Cllr S Corben asked if the FC could install a semi permanent (moveable) barrier around the football pitch. At present they use ropes to section it off when in use, they would buy a ride on mower if it were necessary to cut the grass while the barrier was up. Item to be put on the next agenda.
� Cllr Trowbridge reported that the oak tree to the east of the field had become decayed in places and needed some remedial action. Cllr Corben said that the oaks at the entrance should be looked at as well. Clerk to contact the tree officer NDDC for advice.
� The chairman reported that he and Cllr Frampton had re-fixed the tractor exhaust and replaced a bearing on the mower.
� The chairman reported having renewed the lamps in the emergency lights but there was a problem with one of them which may need to be replaced.
� Cllr Frampton had given a copy of the alcohol licence to the clerk he said that the conditions remained the same.
� The chairman reported that he may be able to get the heap of earth moved from the north end of the recreation ground free of charge and asked for permission to follow this up. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that this be done, this was agreed.
� The chairman reported that a car park lamp needed to be replaced, it was agreed to go ahead.
ii) Bowey Field
� The RoSPA playground equipment report had been received, there was nothing needing urgent attention but it would be worked through. Cllr Horton would check progress on the see-saw.
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� Prices for a metal gate at the Lower St side had been obtained and it was proposed by Cllr Horton and seconded by Cllr R Corben that the gate and gate posts be replaced as soon as possible, this was agreed.
� The hedge needs trimming on the estate side a contractor will be needed to carry out this work.
� The clerk reported having received a cheque for �250 from Signpost Housing Group at a presentation evening in September, the contractor has been asked to start the work on the path as soon as is practicable.
� Litter is still causing a problem on the field.
iii) Chicken Processing Factory
The clerk reported that the quarterly liaison meeting with Faccenda would take place on Friday, also present would be three representatives from the Environment Agency and one from NDDC environmental health to �hand over� responsibility for complaints etc.
Some points to be discussed would be cleaners parking, others from Cllr Horton (to be passed to the clerk) and a barrier/wall to the south of the factory.
iv) Chicken Houses � Shillingstone Lane
There were some reports about smells. Cllr Horton said that the farm would not come under the Pollution Prevention and Control regulations until at least 2007.
v) New Cross
DCC have now reported that following the Parish Council�s concerns an investigation of the area had been undertaken, signing and road marking measures are to be carried out as soon as possible.
Mr Gillingham had raised the problem of buses sometimes having to reverse to allow another vehicle through. The chairman suggested that he ask the bus companies to complain to DCC about this problem.
vi) Community Planning
SturQuest minutes for August and September and an agenda for October 10th had been received and copies to Cllr Horton. He said he would attempt to attend the October meeting.
The chairman had received a copy of a letter from Phil Woolas MP to Robert Walter MP regarding concerns about partnerships and democracy. The chairman had replied to Phil Woolas direct and awaits a reply.
vii) Seat
The clerk reported that she and the chairman had met with Mr Simpson (DCC) and two Fiddleford residents to confirm the site for placing the seat. This now needs fixing.
viii) Housing Needs Survey
There had been nothing further from NDDC, the clerk was asked to write again to progress this matter.
ix) Parish Boundary Review NFTR
x) Trafalgar Weekend October 21st � 23rd
The clerk reported that the Public Entertainment Licence has been applied for and that the posters have gone up.
Cllr Frampton reported that the marquee is confirmed.
The Beacon will be lit at 7-15 pm to join with the National chain, two others will be lit at Hambledon and Melbury Abbas. The Bar, to be organised by the Football Club, and the BBQ, to be organised by the Village Hall Committee, will start at around 7 pm. Any profits made will first be used to pay Parish Council expenses then any excess will go to the organising committees. A raffle will also be run to help defray costs.
Cllr Mrs Buckley was asked to liaise with the School to arrange a painting/drawing competition for the children how the Head Teacher thinks appropriate, the PC will provide prizes accordingly and the entries will be displayed at the Pavilion on Friday night.
xi) Subsidence � Castle Lane
This still needs looking into.
xii) Shillingstone Lane � speed limit NFTR
xiii) Subsidence � Shillingstone Lane This still needs looking into.
xiv) Shillingstone Lane � sign This has not yet been replaced.
xv) Lime Trees � Castle Ave This has been reported to DCC.
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xvi) Any Other Matters Arising
a) SID � Castle Lane
The Speed Indicator Device had been installed and stolen in the same day, the Police and DCC had been informed. During the time it was in place it appeared to be effective. The council is still not sure whether this sort of flashing device is ideal.
Cllr Mrs Cox (DCC) said that the stolen SID would be replaced. She explained that there were only a few to cover Dorset and that they were installed randomly at different locations. She felt that they were working well.
She asked whether an application for a change of designation for Bridleway 24 was on the agenda and said that if not it would probably be with the PC soon. She suggested that Mr Slade (ROW DCC) could come to a meeting to give additional information. She then apologised and left to attend another meeting.
b) Clerk
The clerk reported that there were now two candidates for the post of clerk. One had come forward some weeks ago and had already attended an interview with the Chairman, Vice Chairman and the Clerk. The second candidate had only recently come forward and an interview would now be arranged.
c) Road Safety
The clerk had now received a batch of road safety posters from DCC. Councillors were asked to find out who would be willing to put these up in their gardens this would then hopefully be coordinated with the Police.
6) PLANNING MATTERS
a) Applications – 2/2005/0882 � Miss E West, West Oke Farm (part way up Okeford Hill on South side) � Station temporary agricultural workers mobile home. This had been deferred from the September meeting. Cllr Horton had looked at all the paperwork and circulated notes. There was some discussion when Cllr Trowbridge said that the area was a SSSI. It was proposed by Cllr Horton and seconded by Cllr R Corben that there be no objection, a vote was taken the results were � for the proposition 4 against the proposition 1, there was 1 abstention, the proposition was therefore carried. The SSSI would be brought to the attention of the District Council.
2/2005/0901 � Mrs M Young, Cloverhayes, Back Lane. Erect conservatory. It was proposed by Cllr Horton and seconded by Cllr Frampton that there be no objection, this was agreed.
b) Decisions – LB 2/2005/9107 � Thornhill Farmhouse � carry out internal and external alterations. GRANTED
2/2005/0806 � Hartcliff Farm � erect single storey extension. GRANTED
c) Other 2/2005/0052 � Wessex Park Homes � develop land by erection of replacement factory with ancillary offices, storage, parking and external storage on part existing site and land adjoining the existing operation (outline app determining siting and access position). A site meeting was held on October 4th which was attended by the chairman and vice chairman. Planning officers were recommending refusal but were in conflict with the Economic Development department. The decision will be made on October 11th.
Land at Back Lane/Okeford Hill. It had been reported that a board advertising pony paddocks had been erected and several lorry backs had been imported onto the site, this appeared to contradict the agricultural need. It was proposed by Cllr Horton and seconded by Cllr Mrs Buckley that the Enforcement office NDDC be informed and the letter copied to the Development Control manager, this was agreed.
7) CORRESPONDENCE
� Dorset Youth Association � survey of youth provision (responded to)
� DCC � Rural Services Survey 2005 (clerk to respond)
� Dorset Police Eastern Division � winter rota for community support unit.
� DCC � Archives awareness campaign (posters on notice boards)
� CPS � Annual report 2004/2005.
� DCC � document �How to request a pedestrian crossing� (copied to Cllr Mrs Buckley)
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� A resident from Belchalwell � with concerns about the green area at Lower Belchalwell and a matter of a property boundary. (clerk to pass the boundary issue to DCC) After some discussion it was proposed by Cllr Horton and seconded by Cllr Trowbridge that a letter be written to residents in the vicinity of the green area reminding them that the area should not be parked on and that the Council would consider reinstatement of the posts, also that some of the residents had agreed to maintain it, this was agreed.
8) REPRESENTATIVE�S REPORTS
Village Hall � Cllr Burt reported that there had been a delay in making the steels for extension. Also the moving of the gas meter was causing a problem.
Footpath Liaison Officer � Cllr Horton reported that the FLO for Shillingstone had formed a pressure group to get money to assist DCC to improve the footpath network
9) DISTRICT COUNCILLOR�S REPORT
Cllr Bignell reported that the last hearing on the new licensing act had now taken place, there had been a lot of misunderstanding and a lot of 24 hour licences had been given these will not necessarily be used. From November complaints can trigger a review of a licence.
The District Council had been carrying out asset management and the Orchard at Mary Gardens had been discussed as potential building land.
10) POINTS FROM THE PUBLIC
Mr Gillingham said that he was sure that the bus companies had not been informed about the closure of Durweston Bridge. Clerk to check.
11) FINANCIAL MATTERS
To pay:- Southern Electric � Pavilion (Direct Debit) 10.65
Post Office Ltd � Gas 19.56
Southern Electric � Bus shelter/museum 10.56
It was proposed by Cllr Horton and seconded by Cllr R Corben that these are paid, this was agreed.
A request from the Dorset & Somerset Air Ambulance trust for a donation had been received. It was proposed by Cllr R Corben and seconded by Cllr Horton that a donation of �50 is paid from s.137, this was agreed.
Notification of price increases from Southern Electric and British Gas had been received.
A letter of thanks had been received from the CAB.
�123.66 VAT had been reclaimed and a donation of �10 received from T.O.P.S.
The clerk presented the 1st draft of the 2006/2007 precept for discussion (circulated to Cllrs prior to the meeting)
There was some discussion and it was agreed that an amount to assist the Pre-School Group to move to a new location should be included.
12) A.O.B.
Cllr R Corben reported that dog fouling particularly in Lower Street was becoming a problem.
Some of the signs need to be replaced.
13) THE NEXT MEETING will be on Tuesday November 1st at The Pavilion, Castle Lane and start at 7-30pm.
There being no further business the chairman thanked everyone and closed the meeting at 9-50pm.
